Bookkeeping for Real Estate Agents

Bookkeeping for US real estate agents: commission income recorded as it comes in, business expenses sorted and kept apart from personal spending, and books ready for quarterly estimated taxes and year-end filing.

Why agents' books get messy

  • Income arrives as commissions at irregular times, often after a brokerage split and fees.
  • Many agents work as independent contractors, so no tax is withheld from commission checks.
  • Marketing, MLS and association dues, licensing, phone and vehicle costs add up across many small purchases.
  • Business and personal spending often run through the same accounts.
  • Quarterly estimated taxes depend on knowing your profit during the year, not after it.

What our bookkeeping for real estate agents includes

  • Recording commission income for each closing, with the split and fees shown.
  • Categorizing business expenses: marketing, MLS and association dues, licensing, office, phone and vehicle.
  • Recording vehicle and mileage expenses from the logs you keep.
  • Monthly bank and credit card reconciliations.
  • Profit figures each quarter, ready for estimated tax payments.
  • A year-end package: profit and loss, expense summary, and your 1099 forms matched to the commissions recorded.

How we get started

01

Free call

Tell us how you're paid, which accounts you use for business, and how up to date your books are.

02

Setup or catch-up

We set up your categories and, if needed, bring past months up to date.

03

Monthly bookkeeping

We record commissions and expenses and reconcile every account each month.

04

Quarterly and year-end

You get profit figures each quarter and a clean year-end package for your tax preparer.

Related client work: residential construction

Five years of books cleaned up for a home builder

We cleaned up five years of books, 2021 to 2025 and about 5,000 transactions, for a licensed general contractor that builds custom homes and does renovations.

The work covered construction expenses, equipment financing, fixed assets, loan reconciliation and the financial statements for each year.

Frequently asked questions

Do real estate agents need a bookkeeper?

Not always, but many do. Commission income is irregular, expenses are spread over many small purchases, and estimated taxes depend on knowing your profit during the year. A bookkeeper keeps all of that current, so tax time is not a scramble.

Can you track commission splits and brokerage fees?

Yes. We record each commission with the split and fees taken out, so your income figures match what you were actually paid.

Will you help with quarterly estimated taxes?

We give you up-to-date profit figures each quarter, so you or your tax preparer can work out the payment. For tax filing support, see our business tax compliance service. See business tax compliance services.

What records should I keep for my bookkeeper?

Commission statements from your brokerage, receipts for business expenses, and a mileage log if you use your car for work. We tell you exactly what we need when we start.

How much does bookkeeping for a real estate agent cost?

It depends mainly on how many transactions and accounts you have, and how far behind the books are when we start. Read our bookkeeping cost guide.

Spend your time on clients, not receipts

Book a free call. We'll look at how you're set up today and how we would keep your books current.